Record Keeping Policy
POLY Languages Institute, Inc. (POLY) keeps electronic student records and transcripts
permanently. POLY keeps hard copies of student records onsite for five (5) years.
Student records are accessible only to authorized personnel unless the student requests
for the release of his/her information in writing to a person or an entity. The
student may access his/her records through MyPOLY (Student Web-based Information
System) with his/her user identification and password provided by the school.
A student may challenge in writing the student's grade and/or attendance records
that are less than thirty (30) days old. POLY will respond within 10 days to the
request for correction. The student's grade and/or attendance record - 10 or fewer
days old will be investigated relying on your instructor's recollection and the
hardcopies kept. Any disputed record more than 10 days old but less than 30 days
old will be solely based on the hardcopies kept by the school.