Refund Policy and Procedure
Refund Request
All refund requests must be submitted by the student in writing, in person, by regular
mail, or by email. All refunds are made by check within 30-calendar days from the
date of receipt of such request. The student may pick up the check in person or
request the delivery of the check by mail, in which case the applicable mailing
fee will apply. POLY uses only a courier company that has a tracking system ensuring
delivery.
The refund check will be made payable to the entity or to the person from which
the funds originated. If a student is applying through an educational counselor/agency,
the refund will be made payable to the agency, unless POLY is instructed by the
student's agency to pay the student directly.
Basis for Refund
The tuition refund is solely based on the money received by the school after all
applicable fees owed to the school are deducted. Any money not paid, discounts or
promotions, will be void and will not apply upon withdrawal. The tuition charge
will be based on the standard (full charge) published price.
STUDENT'S RIGHT TO CANCEL
The student has the right to cancel the enrollment agreement and obtain a refund
of charges paid through attendance at the first class session, or the seventh day
after enrollment, whichever is later. If the student cancels by the first class
session, there is a full refund. Thereafter, there is a cancellation fee of $165.
Withdrawal
For courses withdrawn after the period allowed for cancellation, the tuition refund
will be prorated on a weekly basis. There is no refund if withdrawn after 3 weeks
(more than 75% of instruction).
Early Withdrawal Fee
All F1 students are required to attend at least two terms (8 weeks). Otherwise,
there is an early withdrawal fee of $350.
Recruiting Fee
For overseas (initial F-1 students) and/or students applying through their educational
counselor/agency, in addition to Early Withdrawal Fee (if applicable), there is
a recruiting fee of 35% of tuition for the initial period agreed to study for early
withdrawal. The recruiting fee does not apply for continuing students (extending
from the initial period) and transfer students applying on their own.
Unclaimed Balance
The school has the right to any unclaimed balance beyond 180 days from the last
date of student¡¯s attendance or the scheduled start date if the student had never
attended the school.